Flow Overview

Flow are Microsoft version of IFTTT (IF This Then That). A easy to use engine where users can create simple or complex workflows, that use a long list of connectors (over 130 in June 2017) to do repeating tasks, without any coding skills required.
Examples of tasks flow can do
- Tasks like alerting you when your manager send you a mail, if youre not always on top of your inbox
- Get your manager approval for a task
- Copy a file to a specific O365 group files section, every time you place it in a specific folder in your Onedrive.
But as some connectors are services like dropbox and google drive, we want to be in control of which connectors LEGO users can use to put company data into.
If we don’t it will take less than 10 mouse clicks, to create a flow that copies files from an users Onedrive folder named “Share Externally” to a drop box folder with public access, making collaboration with external partners very very easy….   But also very very unsecure…
PowerApps are the forms part of this. Today used to very fast build apps for phones based on SharePoint data, but its features are constantly being expanded and it will be the coming Custom Forms engine in SharePoint Online. PowerApps can’t move data by itself, but flows are very often used to add that feature to PowerApps.

4.1. Where to find flow
Flow and PowerApp are now assigned to all users with a SharePoint Online license per default.
· Flow can be found in the Waffle menu in O365

· In the document list in SharePoint online sites / O365 Groups· By going to http://flow.microsoft.com

· As an App on the iPhone

· Properly more places when you read this, due to the nature of an evergreen service.
When a user opens flow the first time, a mail from Microsoft are automatically sent to the user with guides, videos etc. to ease user adoption.